Tag Archives: organization

Review – Bic 4 Color Original Pen

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For as much as they are almost “looked down” upon in the world of writing implements, and for as cheap a product as they are, Bic pens are very sturdy and reliable line-making machines, with newer ink formulations making them smoother than any pen in the price range seems to deserve to be. Their simple and effective designs have endured the tests of time, making the Cristal ubiquitous, and others, like the 4 color pen, an oddity many have toyed with and some people swear by. Is combining 4 pens into one really necessary? Probably not. But does it have convenient uses for those who still write thing down? Let’s take a look.

The body of the pen is quite simple, with a retro vibe that probably comes from the design being relatively unchanged from its introduction decades ago. The main barrel is a light blue (or orange for the fine version) cylinder making up 2/3 of the length that begins to taper as it gets closer to the writing end. On top of this is a black band, which connects to the white top. This top section has a very “angular” molded-in plastic clip, a lanyard hole/rotary telephone dialer on top (rather intrusively), and 4 slots in which 4 plungers of different colors sit. When one of the plungers is depressed, a pen tip of a corresponding color pokes out of the front. Unscrewing the blue portion reveals that the mechanism here is quite simple: the 4 ink tubes (with tips) are situated equally distanced from each other inside the barrel. When one pushes the plunger, an ink tube is moved forward and bent via the barrel taper to come out the hole in the center, and a catch holds the plunger down until depressing another one causes it to spring back up. Unfortunately, the way things are constructed, the ink tubes are not replaceable, so if you run out, you’re stuck. The only other thing on the body is the Bic logo and “made in France” molded into the side of the white upper portion. It’s nice that it won’t rub off, but it doesn’t give you very much information to go on.

The performance is decent. The inks are quite smooth for a ballpoint, and don’t cramp the hand too much, but there is more blobbing than I would like and some of the lesser-used colors (like green) often have startup problems from dried ink on the tip. Despite being a shiny plastic, the pen holds well in the hand. Being a bit larger than your average pen to accommodate 4 ink tubes, it has more surface area to hold on to and it isn’t slippery. It might not fit in some smaller pencil holders, though. I’ve taken a look at the more common Bic colors before, and they aren’t changed here. All are a bit more wimpy than I would like, especially the green, followed by the red, but they go down well and are recognizable while having the standard ballpoint advantages like being water-fast. The clip is pretty bad if you ask me, having almost no flex, but it will probably do its job.

For art, this pen probably isn’t worth considering unless you’re challenging yourself. But for those that like stay organized with different colors in their planners, need a red pen and don’t want to keep track of 2 pens, or don’t want to run out of ink on the fly, this is a pretty good option. It’s got a nice retro feel if you’re into that sort of thing (understanding that it’s a little unprofessional) and even through it’s disposable, the materials are quality enough it won’t fall apart on you. For someone like me, who carries around 4 pens in 4 colors this might be a lifesaver. It’s not the end-all pen, but it’s a nice office-weight pen, designed to be inexpensive and get things done, which it does quite well at.

Book Review – Getting Things Done (By: David Allen)

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Getting Things Done is one of the most popular books By David Allen (not that he’s written that many) and from what I can tell one of the most popular books in the “self-help”/organization genre. I’m reviewing here the older copy (pre-2015) and I don’t know what, if anything, has been revised in the new edition.

Getting things done cover

The book is mainly a set of structures and guidelines to the “art of stress-free productivity”. Allen details how to get things out of your mind and into a medium (be it paper or electronic) and then to organize it all to be processed. The idea behind this is to allow for decisions to be made easier, and thus actions taken faster to get in control of the work you are doing, while eliminating your mind as a container for remembering, (to-do lists, shopping lists, dates, reference material, etc.) so more, if not all, of your brain power can be devoted to creative thinking and problem solving, instead of simpler tasks.

The guidelines in the book are fairly robust, and seem like they would work quite well, though I feel like a complete implementation of his system would be far too cumbersome to allow you to go about your regular life or have some relaxation time. He does continue to tell you throughout the book, though, that only full implementation will yield the best results. I feel though that this is more of a tactic to get you doing any of the things at all, and it probably works on a lot of people but I personally found it redundant and slightly annoying. I’m not sure anyone could possibly fully implement this system and have a way to capture ideas close at hand and usable at all times (unless there is someone else with you in the car, nothing will be {or should be} written down).

David does balance that point out, though, with his own experiences of using his systems. He doesn’t claim to be a robot and do it all. He relates times when he was slipping in his work and keeping track of his system, or how in many cases he was doing work less to get it done and out of his mind, but more to mess around with his new digital gadget. But he does use his own system, and its core is so simple and so versatile that it can easily be rebuilt after slipping. (As one of my {Teachers, Friends, Collaborators} once said {Roughly paraphrased} “Life is just creating one system that works and then watching it slowly fall apart and burn down, then moving on to the next system”)

The central philosophy is essentially:

  • Have a way to capture ideas, projects, and actions to take with you whenever possible
  • Transfer these notes and all of the other “paper” (digital files, office supplies, etc.) and put it in to an “inbox”.
  • Process this inbox every day and sort things into things you need to do, things someone else needs to do (either through delegation or they need to get back to you with info), things that will need reviewing the future, and things that can be easily done right now.
  • Do the simple things right now (or ASAP) and then add the other items to various checklists to review at appropriate intervals.

While it is not the simplest thing ever, it is quite easy to understand and do. It just takes the startup investment time and then one could be off and running. Even if it breaks with only a few of the core elements around, the others can easily be added. Some of the ideas might even be so simple you’ve figured them out yourself and have been using them for some time. For those that this applies to, the book aims at coordinating and making these systems you’ve created more effective by integrating it with the “getting things done” method. With stress being on the point that it will take time now, but it will save you way more in the future.

That idea is hard enough to get into people’s heads already, and I’m guessing if more people figured that out we’d all be more productive. But to combat this inherent laziness and constant “mind numbing” from thinking about all the things we have to do, the “getting things done” method emphasizes breaking big tasks into little ones that can be done right away, and riding the ‘I got something done’ wave on to being more productive in the next project. With “what is the next action?” being a core part of the process. Deciding on what the next action is is getting quite a bit of the way to getting it done, and makes one feel more confident and accomplished.

For all the time the book spends hammering in the rules above and how to get things ordered on the lower, every-day level, there isn’t much talk about the larger picture. I will say this book does better than some, which focus only on the immediate or the big picture. But it has much less of a plan for how to shape your big picture plans and where to go with them. Perhaps this is a good thing, as you don’t want some random book guy telling you how to run your life, but I found the last few chapters which were dedicated to this to be a redundant slog.

And to that end the book falls into the traps that many “self-help” books do, it becomes a slog to get through. Too much information is covered in every chapter, meaning that it needs to be constantly re-gone over. Even then there are numerous callbacks to earlier parts of the book. Information is repeated again and again to ingrain it in the heads of readers who retain less information than ones like me and quite frankly I get bored of it. Fortunately for this book multiple times when I was beginning to think Mr. Allen hand run out of things to say I was proven wrong, I just wish he could have been a little more concise about it.

I don’t want to give the impression that I disliked the book. Quite the contrary, I very much liked it and have used many of the ideas presented to improve my own personal productivity. They really have helped me, and while I think a “full” implementation of the process might be impractical for me, I will be adding more of the ideas as I can until I feel the diminishing returns aren’t worth it. It’s still a lot to tackle personal productivity in your mind, though, as I proved when, even though I liked the book, it took me the better part of a year to get all of the way through it (I got ¾ of the way through and then didn’t read a page for probably half a year) (My total read time was probably only in hours, though). It has the aforementioned problem of falsely inflating itself to be worthy as a “book”, where I think it could have easily been done in far fewer pages, but people might have dismissed it then as we tend to think of bigger as better. Still, I could consider this book essential reading, along with “People Skills” on this list of “self-help books that actually have good points”.